CFS Events Ltd, Policy on Accepting Sponsorship from Formula Milk Companies 2022
CFS Events Ltd has decided not to accept funding from formula milk companies for our events.
Following consideration by CFS Events board of directors and consultation with our scientific committees across various neonatal events and UNICEF, we have decided not to accept any funding from formula milk companies to ensure that there is no promotion of formula milks through any of our events.
CFS Events Ltd wishes to align itself with the standards promoted by UNICEF and WHO in terms of the importance of promoting breastfeeding as the best and healthiest way of feeding a baby. Due to the nature of the events that we run, we strongly advocate the promotion of breastfeeding and provision of advice and support for breastfeeding women.
We understand that for some babies who cannot breastfeed, specialist formula milks are crucial in protecting their health, and in many cases, these can be life-saving. These milks are prescribed by paediatricians and can be vital for young patients with allergies and gastrointestinal conditions and for premature babies.
However attendance at events where formula milk companies have a presence could constitute a conflict of interest for health care professionals due to the presence of marketing materials. We have therefore made the decision to align ourselves with the ‘Baby Friendly Initiative’ Standards by not allowing the marketing of formula milk and associated products at our events. This will enable attendees to seek fully endorsed study leave funding to obtain high quality education in neonatology, whilst not being subject to a potential conflict of interest.
With this in mind, we pledge that, moving forward, CFS Events Ltd will not accept funding from formula milk companies for any of their events in 2019 and the future. We will endeavour to ensure that any information that is discussed on specialist formula milks, will be provided by an independent source, free from marketing.
For any further information, please contact CFS Events Ltd on +44 (0)1438 751519, or email abi@cfsevents.co.uk
CFS Events Ltd
Cancellation policy:
Cancellation of registration
More than 30 days before the start of the Event – 100% Refund (less 10% handling fee)
Between 29 days & 10 days before the start of the Event – 50% Refund (less 10% handling fee)
9 days or less before the start of the Event – 0% Refund
All cancellations to be made by email to: refunds@cfsevents.co.uk
Cancellation of accommodation
Please check the cancellation terms specific to the hotel you have booked. These can be found on your confirmation email.
Payments:
Trust payments
If your registration is to be paid by an NHS Trust, it is your responsibility to ensure that all invoices are sent to your Trust and payments are made prior to the event. To ensure that this happens, please forward the invoice you will receive upon completing your registration to the correct person at your Trust. Please also provide CFS Events with the contact details of the person responsible for making payment in the box below or by calling +44 (0) 1438 751519. If your Trust will not pay an invoice without first issuing a purchase order number, please notify CFS Events so that your invoice can be amended and sent back to you to pass on.
Early Bird Rates
Please be aware that your registration must be paid within 28 days of the early bird deadline in order to benefit from the lower rate. Any registrations which have not been paid for after this grace period will automatically be increased to the higher rate and a new invoice will be submitted.
The below should give you a clear and concise overview of why and how CFS Events Ltd handles your personal data. If you have any queries at all, please do get in touch.
The name and contact details of our organisation:
Our contact for GDPR:
Robyn Stewart
CFS Events Ltd
Mindenhall Court
17 High Street
Stevenage, Herts, SG1 3UN
+44(0)1438 751519
The purposes of the processing we undertake:
CFS Events Ltd will process personal data:
- In the fulfilment of contract terms with event attendees
- For use in organising travel & logistics for attendees at our events
- To process for abstract submissions for events
- To use in artwork, including in the production of meeting programmes
- To advertise programmes for events online – with speaker’s details on them
- To advertise meetings to individuals on our databases
The lawful basis for the processing we undertake:
Collecting data for use in events management
We will rely on 2 legal bases here:
- Contractual Basis – for processing data relating to someone buying a ticket for an event
- Legal Obligation Basis – for processing data required by companies house etc.
Collecting data for use in our email marketing campaigns
We will use 2 bases here:
- Consent Basis – for adding personal data to future marketing lists
- Legitimate Interests Basis – for marketing to existing databases
‘Legitimate Interests’ Explained:
We hold contact data (first name, surname, email address) for past attendees at our events. The Privacy and Electronic Communications Regulations (PECR) give people specific privacy rights in relation to electronic communications. Clause 22 of PECR encompasses the idea is that if an individual bought something from you recently, gave you their details, and did not opt out of marketing messages, they are probably happy to receive marketing from you about similar products or services even if they haven’t specifically consented.
We rely on the ‘legitimate interests’ basis for our marketing activities. We have completed an LIA for Legitimate Interests which has shown that how we use people’s data is proportionate, has a minimal privacy impact, and people would not be surprised or likely to object.
If you receive an email from CFS Events Ltd and would like to opt-out of our databases. Please email admin@cfsevents.co.uk, and insert ‘REMOVAL FROM DATABASES’ into the subject line. We will remove your email from our databases immediately.
When we collect your personal data:
We will collect personal data from you in the following situations:
- On our online registration systems – through EventsAir
- On Speaker & Delegate forms we send out to you to fill in
- During the abstract submission process
- Over the phone (if you are paying or registering over the phone with one of the team)
- Over email – if you send it to us via email
- Via expense forms, in order to pay your expenses
We will alert you to the fact that we are collecting personal data, and what we will use it for at the time we ask you for it. If you are ever unsure, please get in touch!
The recipients or categories of recipients of the personal data:
Categories of personal data collected
- Contact details, including name, email address, postal address, job title and telephone number
- Billing details, including billing address, card details for payment
- Preferences in terms of marketing content, including specialty of medicine and level of expertise of event attendees
- Passport information, including name as it appears on a passport, DOB, passport expiry date and passport number
- Logistical preferences, including closest rail station/airport
- Bank details for expenses
The categories of recipients of personal data:
These are the categories of recipients we will forward your personal data to:
- Hotels
- Travel agencies
- Airlines (directly)
- Conference venues
- Our customers (where we are acting as agent)
- Faculty members/organising committees at events we are running
- Event Sponsors/Exhibitors
Details of transfers of personal data to any third countries or international organisations:
We are committed to protecting your personal data, especially if that personal data is being sent outside of the outside the European Union, to third countries or international organisations.
Your rights:
You have the right to withdraw consent your consent to receiving marketing information from us at any time. If you would like to opt-out of our databases, please email admin@cfsevents.co.uk, and insert ‘REMOVAL FROM DATABASES’ into the subject line. We will remove your email from our databases immediately. Please click here (https://ico.org.uk/for-the-public/the-right-to-object-to-the-use-of-your-data/) for further information.
You have the right to access the personal information we are holding on you. Please click here (https://ico.org.uk/for-the-public/make-a-subject-access-request/) for further information. We would be happy to let you know what personal information we hold on you – just get in touch! Please email admin@cfsevents.co.uk.
You also have the right to rectification – you are entitled to have personal data rectified if it is inaccurate or incomplete. Please just get in touch with us if you have any queries about the data we are holding. Please email admin@cfsevents.co.uk.
You also have the right to erasure in certain circumstances. The broad principle underpinning this right is to enable you to request the deletion or removal of personal data where there is no compelling reason for its continued processing. Please visit https://ico.org.uk/for-the-public/your-right-to-get-your-data-deleted/ for more information. If you would like to exercise this right, please do get in touch. There is a letter template here (https://ico.org.uk/for-the-public/how-to-make-a-data-protection-complaint/) which might be useful.
If you are not happy with how we are processing your data, you are able to lodge a complaint with a supervisory authority. For more details, visit https://ico.org.uk/for-the-public/.
We will only process your personal data in ways in which you would expect – for ensuring your accommodation and travel bookings are made, to ensure you receive your registration confirmation etc. however, if you have any queries at all, please do not hesitate to get in touch. Please email admin@cfsevents.co.uk.